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Art 1 |
Supervisor Stuart Visser called to order the regular meeting of the Park
Township Board held on August 9, 2007 at 6 p.m. at the Park Township Office.
Present were Supervisor Stuart Visser, Treasurer Jan Steggerda,
Clerk Jeff Ebihara, Trustees Bret Docter, Doug Dreyer, Amanda Price,
John Van Iwaarden, and Attorney Dan Martin.
Doug Dreyer gave the
invocation. |
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Art 2 |
The minutes of the
August 9 regular board meeting were approved as published. |
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Art 3 |
The
Treasurer’s Report was given as follows:
Beginning
Balance...........................................................$3,052,860
Receipts........................................................................$
38,419
Disbursements................................................................$
229,023
Ending
Balance...............................................................$2,862,257 |
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Art 4 |
The Fire Department Report
indicated 35 calls were made in the month of August, and $1000 in property
damages. Chief Gamby stated the fire department reached a milestone for the
most number of calls in one month. He also reported on the pump test and how
the purchase of the new utility truck is progressing. |
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Art 5 |
The Zoning Administrator’s
Report listed 32 building permits for the month of August; 1 was a new
single-family home, and a total building permit activity of $821,500.
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ART 6 |
PUBLIC COMMENTS (2
MINUTES PER PERSON)
Dave Siegers-Ottawa Aviation President submitted a
letter from Rick Fiddler- Director of Alticor Aviation regarding their support
of the airport and encouragement of a lease extension.
Shawn Scaggs–Scaggs
Construction voiced his concerns regarding the process for awarding the
Wendt Park tennis court and nature trail bid to another company even
though his is the lowest. He felt the township should reconsider his
bid. Mr. Scaggs claimed they were not selected because they did not
include certain sub-contractors in their bid. The price between his
company and the next lowest is $25,000. |
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Art 7 |
I.T. SERVICES,
SUBCOMMITTEE RECOMMENDATION
Ebihara stated
through the RFP process the IT committee selected Worksighted to provide
computer services to the Township excluding the Fire Station.
Worksighted also recommended we update our computer hardware as well as
software. Ebihara explained the proposal from Worksighted.
Visser stated we
should begin a three (3) year rotation of hardware.
VanIwaarden asked
why the fire station was excluded.
Ebihara stated the
fire department went through this process a few months ago and is
satisfied with their current provider.
VanIwaarden asked
what the savings would be.
Ebihara said we
could see a return on investment in approximately 2 years.
Steggerda added
that the office staff is eager to correct some current issues and have a
system that is more reliable.
Docter stated that
he felt the committee had chosen a top-notch provider.
Ebihara thanked
the IT committee for their work on the project.
Ebihara stated Al
Nykamp has agreed to lead the transition.
MOTION MADE;
MOTION SUPPORTED; MOTION CARRIED: A motion was made by Docter and
supported by Price to approve the new provider, monthly management
contract for $1280.00 and the not to exceed contract number of
$34,000.00 for hardware and software upgrades as recommended by the IT
and Finance Committees. |
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Art 8 |
VEHICLE PURCHASE
Visser reviewed
the warranties and preferences of the maintenance department. The Ford
warranty includes a five (5) year or 60,000 power train warranty and a
three (3) year or 36,000 mile bumper to bumper warranty. The GMC
warranty includes a three (3) year or 36,000 miles bumper to bumper and
a five (5) year or 100,000 mile power train warranty. The maintenance
department prefers the GMC.
Visser also stated
the maintenance department would like to purchase the vehicle in a color
other than red because it is easier to keep clean.
MOTION MADE; MOTION SUPPORTED; MOTION CARRIED: A motion was made by
Docter and supported by Price to accept the bid as presented on the GMC
model truck from Elhart Pontiac for $21,167 in the color the maintenance
department prefers. |
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Art 9 |
CONTRACT AWARD,
WENDT PARK IMPROVEMENTS
Visser gave a
history of the improvements.
Barb Burmeister,
Parks and Recreation Director, explained the proposed updated
improvements to Wendt Park.
Ebihara asked
about the future of the existing Fitness Trail.
Burmeister replied
that most of the existing Fitness Trail would be removed.
VanIwaarden stated
the property is very beautiful and should be used for a nature trail as
proposed.
Based on questions
regarding the improvements, the board decided to take no action and
requested a bids summary. |
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Art 10 |
BOARD MEETING
LOCATION, SCHEDULE
Visser proposed
moving the October 11th board meeting to Fire Station #1.
MOTION MADE;
MOTION SUPPORTED; MOTION CARRIED: A motion was made by Ebihara and
supported by Steggerda to hold the October 11th Township
Board Meeting at the Virginia Park Fire Station #1 at 644 S. 160th
Ave. Holland, MI 49423.
Visser also
requested a workshop meeting take place at 3:30pm on September 24th
at the Park Township Office regarding the Wendt Park improvements and
the township organizational structure.
MOTION MADE; MOTION
SUPPORTED; MOTION CARRIED: A motion was made by Price and supported by
VanIwaarden to hold a special board meeting on September, 24th 2007at
the Park Township office at 52 –152nd Ave. |
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Art 11 |
ZONING BOARD OF
APPEALS ALTERNATES
Visser explained
that a ZBA alternate is an individual that is expected to step in and
make decisions when they infrequently attend meetings. For this reason
the alternate should be have experience and some knowledge regarding
zoning ordinances and issues. At this time there is a need for two (2)
new alternate members. Dave Smeenge and Paul VanDyke are qualified and
have agreed to fill that role.
Docter stated
these two candidates have experience and asked about certain guidelines
regarding alternates and when they can and should be used.
Martin explained
the guidelines have changed so that the alternates can be used more
frequently and in many circumstances.
Visser suggested
Dreyer ask the ZBA for their input on any additional guidelines they
would like to use for calling in an alternate.
MOTION MADE;
MOTION SUPPORTED; MOTION CARRIED: A motion was made by Price and
supported by Steggerda to appoint Dave Smeenge as an alternate on the
Zoning Board of Appeals.
MOTION MADE;
MOTION SUPPORTED; MOTION CARRIED: A motion was made by Price and
supported by Steggerda to appoint Paul VanDyke as an alternate on the
Zoning Board of Appeals. |
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Art 12 |
FLU CLINIC
Visser stated the
township was approached by the Home Health Care Division of Holland
Hospital to host a flu clinic. This will be held on October 12th
and is open to the public. They requested the Township provide a room
with tables, 3-6 people to help receive the money ($30 for a flu shot
and $35 for a pneumonia shot) and help people get their forms
completed. The hours will be from 10am to 12 noon at the Park Township
Office.
MOTION MADE;
MOTION SUPPORTED; MOTION CARRIED: A motion was made by VanIwaarden and
supported by Ebihara to host the flu clinic. |
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Art 13 |
COMMITTEE REPORTS
Price stated the
Park Township Airport Renewal Committee met and recommended hiring URS
as the airport consultant. She also updated the Board on the West
Michigan Airport Authority meetings and their plans to place a renewal
proposal on the May 6th 2008 ballot.
Docter invited the
board members and public to the next Planning Commission meeting on
September 18th. They will be reviewing plans for the Yacht
Basin expansion and the proposed revisions to the cell tower ordinance.
VanIwaarden asked
on behalf of the Parks and Recreation Committee to ask for bids on the
demolition of the barns at the parcel on the corner of 144th
and Lakewood. The bathroom at Windstrom Park is near completion and all
soccer programs are filled.
VanIwaarden also
stated that the Park Township Parks and Recreation Department would be
receiving the Community Enrichment Award from the Holland Charter
Township Hall of Fame. Many of the Parks and Recreation Committee
members will be in attendance.
Docter suggested
the township pay for the cost of the Parks and Recreation Committee
members to attend the banquet.
Visser stated the
township will gladly fund their attendance at the banquet.
VanIwaarden also
gave an update on the MACC Watershed Committee. |
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Art 14 |
PAYMENT OF BILLS
MOTION MADE;
MOTION SUPPORTED; MOTION CARRIED: A motion was made by Steggerda and
supported by Dreyer to approve the check register for August, and the
bills to be paid September. |
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Art 15 |
ADDITIONAL PUBLIC
COMMENTS (5 MINUTES PER PERSON)
Dave Siegers
stated at the next Ottawa Aviation meeting they will be discussing the
airport lease renewal application and explained how the funding will be
generated. If the Airport funds $25,000, the state will then commit to
$225,000 in airport improvements using the 90/10 fund rule. Park
Township will not be asked for any additional funding. They would like
to make a formal presentation containing different options regarding the
lease extension at the next board meeting. Also, have a speaker from
URS Consulting in attendance.
Visser agreed to
place this on the October 11th agenda.
Price explained
the next step in the renewal process would be to hire the consultant.
From that point, generate a report based on what the consultant finds.
Share the information with the board. Then the board will rewrite the
lease based on the consultant’s findings.
Siegers responded
to the questions the Parks and Recreation Department has had regarding
the maintenance of the brown hangers along Ottawa Beach Road. He stated
that those are on Park Township property and are individually owned and
Ottawa Aviation has no jurisdiction on those hangers.
Docter asked if
there is a ground lease on the properties and where is the lease money
going.
Steggerda said
owners are paying personal property taxes on the hangers and she has
never received ground lease payments.
Roger Rushmeyer–
President of Ottawa Aviation stated they collect rent for the ground
leases. Maintenance fees are collected through Ottawa Aviation, however
these are only grounds maintenance fees. They would like to use the
money collected from the leases to improve the brown hangers, however,
the hangers are personal property.
Martin stated that
Ottawa Aviation leases the ground from Park Township and then Ottawa
Aviation then sub-leases the ground to others.
Ebihara asked if
they could terminate the sub-lease.
Siegers stated
they would like to and asked if the township has any additional legal
contracts with the sub-leasers before they take this action.
Visser asked
Ottawa Aviation to provide a list of the sub-leasers so the township can
begin to resolve the situation.
Rushmeyer said
Ottawa Aviation is committed to doing some building maintenance as soon
as the lease is extended. |
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Art 16 |
BOARD COMMENTS
Visser stated that the
building renovations at the Community Center on Ottawa Beach Road are moving
along well.
VanIwaarden stated
the Parks and Recreation Committee will begin revisions on the five (5)
year schedule for capital improvements due to the recent acquisitions.
Steggerda stated
it has been a very busy week due to tax collection. |
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Art 17 |
ADJOURN
MOTION MADE; MOTION
SUPPORTED; MOTION CARRIED: A motion was made by VanIwaarden and supported by
Docter to adjourn. |
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Daniele Dykens,
Recording Secretary
September 21, 2007 |
